Hawaii Use: Deposit/Agreement Received: $________________       Date:___________ RESERVATION/RENTAL AGREEMENT, Puu Kahea Conference Center (PKCC), Waianae, Hawaii NAME of Church/Organization_____________________________________________ Event (purpose for use of the facilities)__________________________________________ Group Leader______________________ Wk Phone______________ Hm Phone___________ Mailing Address___________________________________________________________________                                        P.O. Box/Street                                            City                                                          State             Zip Code       Cell Phone:________________  Fax:_________________  Email:___________________ ARRANGEMENTS: Arrival Date_______________ Time:________ Departure Date__________ Time:_________ ESTIMATED Number of Guest_____________ (Final total due 7 days prior to arrival.) See Rate Schedule for costs for lodging and/or meals: day-visitors pay $1.00 per person per day for insurance HOUSING REQUEST (determined by PKCC staff in consultation with group leader): Cabins: K Cottage: A__ B__ C__;    Barker: #1__ #2__ #3__;    Peterson __ (Min. of: $150.00 ea. room K Cottage, $100.00 for Peterson, $85.00 ea. room Barker-or per person rate, whichever is higher) . Private Rooms:    Plantation: #1__ #2__ #3__ #4__ #5__;     Mauka #1__ #2__;                           Makai: #1__ #2__;                   Hikina: #1__ #2__ #3__ #4__; MEALS: Yes__  No__     Estimate #_____ (Final total due 7 days prior to arrival.) CONFERENCE AREAS: Plantation 1st Floor__;   2nd Foor Lanai __;               (Groups under 50 allowed to use one conference area; 51-99 two areas, charges apply for other areas.) KITCHEN/CONFERENCE AREA RENTAL: Komohana__   Peterson__ see rate schedule for cost. LINENS: Yes__ Sets needed_________ (Linens included for Private Rooms). CAMP FIRE: Yes__     Date__________        Time___________ Special Requests: ____________________________________________(Subject to approval from Manager)   DEPOSIT: $____________ (See Deposit Fee Policy on Rate Schedule Sheet). Make checks payable to: Hawaii Pacific Baptist Convention. Deposit is non-refundable and must be received 30 days after initial inquiry. Deposit will be deducted from final amount due at the end of event. CANCELLATIONS: Deposit is forfeited when reservation is cancelled. A cancellation request must be postmarked or called in to this office no less than 45 days before the date on which the reservation begins or your group will be assessed one night's charge based on estimated number of guests in addition to forfeiting the deposit. CONFIRMATION POLICY:      PKCC reserves the right to refuse reservations to any group. A schedule of planned activities      is due in the PKCC office two weeks prior to the event.      A guaranteed number of guests and number of meals must be given to the PKCC management      7 days prior to arrival. Group will be charged first meal count plus additional number served.      A list of participants (ages 5 and older) must be furnished to the staff upon arrival.      Full payment must be made to PKCC before your group leaves unless prior arrangements have been      made.      Check-in time: after 2 p.m. and before 10 p.m. Check-out time is: before 12 noon. Please sign and return this rental agreement with the indicated deposit By signing, you agree that you have read the guidelines for PKCC and agree to abide by all the guidelines listed or be subject to immediate dismissal. After signing, mail with deposit and please keep a copy for your files. Signature_________________________________ Date___________ Title____________________ Return original and deposit to: Puu Kahea Reservations, 85-199 Ala Hema Street, Waianae, HI 96792            Call: (808) 696-3467;  Fax: (808) 696-7141                                          (Updated 10/04/07)