Reservation Agreement

Online Form

RESERVATION/RENTAL AGREEMENT, Puu Kahea Conference Center (PKCC), Waianae, Hawaii

NAME of Church/Organization*:

Event (purpose for use of the facilities)*:

Group Leader*:

Work Phone:

Home Phone:

Mailing Address*:

Mailing Address(2):

City*:

State*:

Zip*:

Cell Phone*:

Fax:

Email*:

ARRANGEMENTS:
Arrival Date: Time:
Departure Date: Time:
ESTIMATED Number of Guests: (Final total due 7 days prior to arrival.)

See Rate Schedule for costs for lodging and/or meals: day-visitors pay $1.00 per person per day.

HOUSING REQUEST (determined by PKCC staff in consultation with group leader):
Cabins: K Cottage:  1 2 3; Barker:  #1 #2 #3;  Peterson

Private Rooms: Plantation:  #1 #2 #3 #4 #5; Mauka  #1;
Hikina:  #1 #2 #3 #4;
MEALS:  Yes - Estimate # (Final total due 7 days prior to arrival.)
CONFERENCE AREAS:  Plantation 1st Floor back lanai Plantation 1st Floor center Plantation 1st Floor front lanai 2nd Floor back lanai 2nd Floor canal side lanai 2nd Floor front lansi Plantation 3rd Floor Tent Komohana Peterson;
KITCHEN/CONFERENCE AREA RENTAL:  Komohana Peterson(see rate schedule for cost).
LINENS:  Yes - Sets needed: (Linens included for Private Rooms).
CAMPFIRE:  Yes - Date: Time:
Special Requests (Subject to approval from Manager):

DEPOSIT: $ (See Deposit Fee Policy on Rate Schedule Sheet). Make checks payable to: Puu Kahea Conference Center. Deposit is non-refundable and must be received 7 days after initial inquiry.
Deposit will be deducted from final amount due at the end of event.

CANCELLATIONS: Deposit is forfeited when reservation is cancelled. A cancellation request must
be postmarked or called in to this office no less than 60 days before the date on which the reservation
begins or your group will be assessed one night's charge based on estimated number of guests in
addition to forfeiting the deposit. An additional deposit is required 60 days prior to your stay.
CONFIRMATION POLICY: PKCC reserves the right to refuse reservations to any group. A schedule of planned activities is due in the PKCC office two weeks prior to the event. A guaranteed number of guests and number of meals must be given to the PKCC management 7 days prior to arrival. Group will be charged first meal count plus additional number served. Full payment must be made to PKCC before your group leaves unless prior arrangements have been made. Check-in time: after 2 p.m. and before 10 p.m. Check-out time is: before 12 noon.

Please sign and return this rental agreement with the indicated deposit. By signing, you agree that you have read the guidelines for PKCC and agree to abide by all the guidelines listed or be subject to immediate dismissal. After signing, mail with deposit and please keep a copy for your files.

This electronic signature (printing your full name and sending) is legally binding.
Signature*:
Date*:
Title:

Return original and deposit to: Puu Kahea Reservations, 85-199 Ala Hema St., Waianae, HI 96792
Call: (808) 696-3467; Fax: (808) 696-7141 (Updated 01/01/11)


Print Form

Hawaii Use: Deposit/Agreement Received: $________________       Date:___________
RESERVATION/RENTAL AGREEMENT, Puu Kahea Conference Center (PKCC), Waianae, Hawaii

NAME of Church/Organization_____________________________________________
Event (purpose for use of the facilities)__________________________________________
Group Leader______________________ Wk Phone______________ Hm Phone___________
Mailing Address___________________________________________________________________
P.O. Box/Street                                            City                                                          State             Zip Code
Cell Phone:________________  Fax:_________________  Email:___________________
ARRANGEMENTS:
Arrival Date_______________ Time:________ Departure Date__________ Time:_________
ESTIMATED Number of Guest_____________ (Final total due 7 days prior to arrival.)

Rent the entire facility:______ http://www.pkcc.org/formsratesuse/rent-the-entire-facility/
HOUSING REQUEST (determined by PKCC staff in consultation with group leader):
Cabins: K Cottage: #1__ #2__ #3__;    Barker: #1__ #2__ #3__;    Peterson __
Private Rooms:    Plantation: #1__ #2__ #3__ #4__ #5__;     Mauka #1__
Hikina: #1__ #2__ #3__ #4__;
MEALS: Yes__  No__     Estimate #_____ (Final total due 7 days prior to arrival.)
CONFERENCE AREAS: Plantation 1st Floor; center __; back lanai ___; front Lanai __; Plantation 2nd floor; back lanai __; canal lanai __; front lanai __; Plantation 3rd floor __; Komohana __; Tent __;

KITCHEN/CONFERENCE AREA RENTAL: Komohana__   Peterson__ see rate schedule for cost.
LINENS: Yes__ Sets needed_________ (Linens included for Private Rooms).
CAMP FIRE: Yes__     Date__________        Time___________
Special Requests:________________________________________________________________________________________________(Subject to approval from Directors)

DEPOSIT: $____________ (MISC. Rates and Deposits). Make checks payable to: Puu Kahea Conference Center and mail to 85-199 Ala Hema Street, Waianae, HI 96792 . Deposit is non-refundable and must be received 7 days after initial inquiry.
Deposit will be deducted from final amount due at the end of event.
CANCELLATIONS: Deposit is forfeited when reservation is cancelled. A cancellation request must be postmarked or called in to this office no less than 60 days before the date on which the reservation begins or your group will be assessed one night’s charge based on estimated number of guests in addition to forfeiting the deposit. An addition deposit will need to be made 60 days prior to event to hold reservation.
CONFIRMATION POLICY:
PKCC reserves the right to refuse reservations to any group. A schedule of planned activities is due in the PKCC office two weeks prior to the event.
A guaranteed number of guests and number of meals must be given to the PKCC Directors 7 days prior to arrival. Group will be charged first meal count plus additional number served.
Full payment must be made to PKCC before your group leaves unless prior arrangements have been made.
Check-in time: after 2 p.m. and before 10 p.m. Check-out time is: 12 noon.

Please sign and return this rental agreement with the indicated deposit. By signing, you agree that you have read the Guidelines for Use for PKCC and agree to abide by all the guidelines listed or be subject to immediate dismissal. After signing, mail with deposit and please keep a copy for your files.

Signature_________________________________ Date___________ Title____________________
Return original and deposit to: Puu Kahea Reservations, 85-199 Ala Hema St., Waianae, HI 96792
Call: (808) 696-3467;  Fax: (808) 696-7141                                          (Updated 12/14/11)